Construction document management

Q: What is Construction Document Management?

Construction Document Management is the process that allows you to organize, share and manage effectively all the documents necessary for daily design operations. Unlike traditional storage methods (based on the preparation of files or simple spreadsheets), Construction Document Management involves the use of advanced software systems and cloud-based digital solutions that help professionals and companies in the construction sector, to overcome some of the most difficult challenges related to document management, including: the complexity of finding the latest and most up-to-date document versions that have been continuously reviewed over time; problems relating to access and sharing, due to the use of decentralized and disorganized storage systems; the difficulty of consulting or modifying documentation, especially for those working outside the office.

Q: What are the advantages of Construction Document Management?

Construction Document Management is of vital importance for the success of a project because it ensures that the various documents (such as drawings, BIM files, reports, contracts, orders, data sheets, authorisations, permits and others) are made available to interested parties when and where they need them, allowing them to: get up-to-date and reliable information; improve coordination and collaboration; prevent file duplication, errors and unnecessary reprocessings; optimize management time and costs.

Q: What features should a Construction Document Management software have?

The main functions required for a Construction Document Management software are: cloud storage in a single centralized location that all professionals can access to store and exchange critical project information; tracking down version history to check changes over time; easy access to documentation from anywhere (such as the construction site) and with any device (PC, tablet, smartphone, etc.); ability to support all the types and file formats needed to develop the construction project; management of permissions and authorisations for users accessing the platform, including designers, contractors, suppliers, etc.; automatic notification system; high level of safety, with adequate verification and certification systems; integration with additional project management tools.

Construction document management is a process that allows you to effectively and productively manage all construction documents.

Choose usBIM.dossier to have a powerful and reliable tool with which to optimize the construction document management processes and avoid errors and penalties!

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usBIM.dossier is an integrated application in usBIM. Try it for free for a month; then choose the subscription plan that suits you best from the system store.

Construction document management | usBIM.dossier | ACCA software

Managing building documentation is one of the most tedious and expensive activities and can become a real nightmare! Eliminate huge stacks of documents and paperwork with usBIM.dossier.

Video Easier, faster and more efficient site documentation management | usBIM.dossier | ACCA software

No need to work with huge amounts of paper documents

You can take advantage of a cloud-based digital archive where you can safely and store and retrieve construction documents.

No more risks connected with forgetting or losing your construction documents

Guaranteed access to necessary documentation for process evaluation purposes.

Keep all documents up to date and complete

All the actors involved (designers, safety managers, accountants, labour consultants, etc.) participate in the compilation and updating of the digital construction dossier.

Speed up document creation

You have numerous templates that help you create your digital dossier.

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3 steps to immediately implement your Construction Document Management process:

Register and log in to usBIM.dossier

Create your digital construction dossier | usBIM.dossier | ACCA software

Create your digital construction dossier and define the structure for archiving documents so that it fits the activities and workflows you need to manage

Centralize your documents | usBIM.dossier | ACCA software

Centralize your documents and set access, view, and edit permissions

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Organize the construction documentation in the best possible way and make it accessible at all times

Properly organizing construction documentation is critical!

Documents must be kept in order and easily accessible in order to avoid penalties.

Now with usBIM.dossier document archiving is no longer a problem!

Easily store and organize management/administrative and technical documents in the same cloud environment;
Share documents with all subjects without the risk that they will be lost, modified, deleted;
Prepare the digital construction dossier and allow each person in charge to upload the necessary documents;
Give access to the technical documents for the execution of the work (projects, construction details and all other necessary information) to those who work on site;
Set custom alerts for expiry of documents, avoiding the risk of incurring penalties.

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Construction document management system free for a month

Easily create all the documentation of a construction thanks to the templates available in the software

Thanks to the numerous templates available, you can quickly create any type of documentation. Documentation can be easily customized at any time.

Each document has a link to the cloud and allows you to view all types of files directly from the browser, such as:

BIM files: IFC, BCF, Revit (RVT and RFA), Edificius (EDF and BOL), EdiLus (EDL), TerMus ™, CerTus (HSBIM);
Point Clouds: LAS, LAZ, E57, PLY, pts, XYZ, XYZCIRN, etc.;
GIS: geojson;
CAD: AutoCAD (DWG and DXF), DGN SVG;
3D: Sketchup (SKP), Collada (AED), OBJ, 3DS, FBX, GLTF, X3d, STL, GLB, BLEND (2D), etc.;
Images: JPEG, PNG, TIFF, TIF, BMP, TGA, GIF, etc.
360° photo: jpg, jpeg360;
Cost Estimates: PriMus (DCF) and XPWE standard format;
Multimedia content: opus, ogy, mp4, mov, m4v, m4a, mp3, aac, caf, oga, wav;
Other file formats: PDF, OFFICE (docx, xslx, pptx, etc.).

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Construction document management process free for a month

Centralize all construction documents and get maximum efficiency in document management

Ensuring efficient document management is very complicated, in fact there are many different types of documents that need to be to managed.

With usBIM.dossier, you can finally say goodbye to paper documents and any software installed on your PC.

You have an easily accessible centralised archive; a single source of truth for the project where you can quickly consult and share all documents completely online. This improves communication between stakeholders, facilitates the sharing of information and tracks document flows that occur during a construction process.

usBIM.dossier cancels the possibility of forgetting or losing the documentation and allows you to create a complete and compliant digital construction dossier for each verification and evaluation of bureaucratic requirements, ensuring maximum efficiency and productivity in the management of project documents.

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Document management system for construction industry free for a month

Simplify communication, speed up approval processes, and minimize the possibility of mistakes and penalties

With usBIM.dossier, connect all actors involved in works management and complete all documentation according to the specific needs avoiding errors, misunderstandings or lack of communication.

Documents and information are available 24 hours a day from any location and device. Check all updated and completed documents in real time and speed up information sharing both inside and outside the company:

contractor administrative and technical depts.;
design firms;
local authority administration bodies that issue or approve documents.

Use it for free

Online Construction documentation management free for a month

FAQ

What is Construction Document Management?

Construction Document Management is the process that allows you to organize, share and manage effectively all the documents necessary for daily design operations.

Unlike traditional storage methods (based on the preparation of files or simple spreadsheets), Construction Document Management involves the use of advanced software systems and cloud-based digital solutions that help professionals and companies in the construction sector, to overcome some of the most difficult challenges related to document management, including:

the complexity of finding the latest and most up-to-date document versions that have been continuously reviewed over time;
problems relating to access and sharing, due to the use of decentralized and disorganized storage systems;
the difficulty of consulting or modifying documentation, especially for those working outside the office.

What are the advantages of Construction Document Management?

Construction Document Management is of vital importance for the success of a project because it ensures that the various documents (such as drawings, BIM files, reports, contracts, orders, data sheets, authorisations, permits and others) are made available to interested parties when and where they need them, allowing them to:

get up-to-date and reliable information;
improve coordination and collaboration;
prevent file duplication, errors and unnecessary reprocessings;
optimize management time and costs.

What features should a Construction Document Management software have?

The main functions required for a Construction Document Management software are:

cloud storage in a single centralized location that all professionals can access to store and exchange critical project information;
tracking down version history to check changes over time;
easy access to documentation from anywhere (such as the construction site) and with any device (PC, tablet, smartphone, etc.);
ability to support all the types and file formats needed to develop the construction project;
management of permissions and authorisations for users accessing the platform, including designers, contractors, suppliers, etc.;
automatic notification system;
high level of safety, with adequate verification and certification systems;
integration with additional project management tools.

usBIM, the BIM management system, scalable and configurable according to your needs.

Get started with applications and 10GB of cloud storage space for free. Then choose the applications that you need to configure your usBIM experience according to your preferred workflow!

usBIM is the online system that integrates different types of BIM tools:
- BIM interoperability tools: allowing full interoperability during the various phases of construction design, execution and the relating maintenance processes
- BIM collaboration tools: specific BIM tools for improved collaboration and sharing of information among all the various stakeholders involved in creating or updating the digital twin during the project's entire life cycle.
With usBIM, manage the project, construction management and maintenance phases of a building or infrastructure, starting from the free usBIM solution.
usBIM offers you infinite configurations with functions, applications and cloud storage space that you can activate from the online store.
Only subscribe to the BIM tools that you really need.
Keep your usBIM tools under control. Check out your current configurations and remain updated with the latest available plugins.